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Payee Search

If payment information is only available for one location or after you have selected the desired locations, the search page will be displayed. This page allows you to limit the payment information retrieved and displayed based on the "search" data you enter. You may limit your search to all checks and EFTs, only checks, only EFTs, a specific check or EFT number, payment date range, state agency, invoice number, order number or account number. If you receive a large number of payments, you may want to limit your search to improve the speed that information will be displayed and identified. When you have entered the desired search information click on "Find Payments". If you make a mistake, you may start over by clicking on the "Clear" button.

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TIPS for Searches

You may look at all check and EFT payments or you may limit your search to a particular payment instrument. If information needed is for a particular check or EFT, enter that number in the space provided.

If you are unsure of the check or EFT number or want to determine the payments sent to you within a particular date range, enter the dates in the 'From' and 'To' fields in the following format: MM/DD/YYYY. A calendar with valid dates has been provided for your convenience. For example: The search criteria FROM: 07/01/2001 TO: 09/30/2001 will display all payments to the payee having an issue date on or between July 1, 2001 and September 30, 2001. Selecting 'All Dates' will display all payments issued to you for which our database has information.

State functions are divided into units known as agencies. Each agency is individually responsible for the payment of valid liabilities. You may search for payments based on all agencies or a particular agency that had an obligation to you. All agencies that make payments through our system will be listed. However, all payments made by those agencies will not be available through this site as some of those agencies have internal systems, separate and apart from the central accounting system, through which they make payments. A drop down list is provided for your convenience in selecting the agency that issued payment. You may select one from the list or keep the 'All' option to review payments issued from all agencies that meet the criteria selected.

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Invoice #, Order #, Account #

Agencies are required to enter an invoice number on all payments. This invoice number should be the invoice number provided on the invoice submitted for payment by the payee. The invoice number field is limited to twelve digits. Agencies are instructed to enter the last twelve digits of the invoice number if it is longer than twelve digits. Further, if the payee does not provide an invoice number on their billings or if this payment is not for goods or services, the agency must create an invoice number. As this number is unknown to the payee, you should use some other means (such as date or agency) to find your payments.

The order number is the number printed on the state generated purchase order for goods and services. A copy of this purchase order should have been transmitted to you by the agency. These numbers typically start with a '3' and are seven digits long.

Additionally, agencies are to input information in the comments field that may be helpful to payees in identifying payments. However, this is a subjective determination so information entered may not be in the expected format or content. Account, customer, payee order and store numbers, etc. are entered into the comments field. The search field "Account" will search the comments field for the data you entered.

For example, the printed invoice provided to the agency includes a customer number, account number, invoice number, order number and store number. The agency entered the invoice number in the invoice number field, but included dashes (i.e., 017-234-09). They chose to enter the store number in the comments field. If you enter 01723409 as the invoice number and enter the account number, the payment will not be retrieved. However, if you select the agency that was billed and you enter the date range starting with the date the invoice was printed to the current date, the payment will be retrieved. This may also result in several other payments that you are not interested in. Repeated use and experimentation with this site will enable you to determine the best means of locating payments. Suggestions are welcome and should be sent to our website administrator at James.Lodge@la.gov.

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