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Payee Detail

This page provides the remittance detail associated with the Check/EFT selected on the Payment page. It will list, by agency, all remittance detail information entered and line amounts. If this record is for a check (AD), the address displayed is the address that the check was mailed to. If this address is incorrect and is the same as the address on the Payee Location page, e-mail the Office of Statewide Reporting at Vendr_Adm@la.gov providing your TIN, vendor name, contact name and phone number, the address displayed and the correct information. Additional documentation may be required. You may sort the information displayed by clicking on the column headers (Agency, Document ID, Ref Doc ID, Invoice #, Comments, Line Amount).

Agency - If you click on the agency number, you will be given the name and telephone number of the agency to contact with questions regarding each individual payment line. The contact information may be different for each agency number, so be sure to review each contact name and phone number before calling with questions. Only the agency that made the payment can answer questions about the payment. Agencies cannot review another agency's payments in our system and do not have access to the related paperwork that caused the payment to be issued to you. If you cannot reach someone at the agency phone number listed, contact the Office of Statewide Reporting and we will locate a valid phone number and contact person for you. We do not have access to any additional payment information other than what appears on this page and can only refer you to another contact person at the agency.

Document ID - The payment document entered in our accounting system to generate this payment. This information may be helpful to the agency in researching any payment questions you may have.

Ref Doc ID - The encumbrance document that set aside funds to make this payment. When a liability is known to exist, agencies reserve funds to meet their obligations. The liability may be initiated by entry of a purchase order or contract. All payments for that liability will reference the same purchase order or contract number in this field.

Purchase orders are usually printed and sent to the supplier for the fulfillment of the order. That document will have the purchase order number printed on it. To aid in payment identification, that number is referenced on the all related payments. The purchase order number begins with a '3' and is seven digits long. For instance, in the reference doc ids PO10701345052600 and PO435023088050 the boxed numbers represent the purchase order being paid.

Contract numbers are sometimes given to the payee for reference and may also be referenced repeatedly on multiple payments. It may have been printed on information forwarded to you by the contracting agency. Social Service payments to recipients are often made through contracts. The contract number is six digits long and begins with a '5'. For instance, in the reference doc ids PO80402561942 the boxed numbers represent the contract number being paid.

Invoice # - The invoice number that was provided to or created by the agency for reference purposes for this payment line. The invoice number can only be referenced once by an agency when paying a payee. The agency can reference no more than twelve characters as an invoice number in our payment system. Generally, this will be the invoice number referenced on the invoice you provided to the agency. Occasionally, this number may be created by the agency when an invoice number was reused during the year for different goods or services, for a credit memo that uses the original invoice number as a reference or if an invoice number was not provided to them.

Comments - Comments that the agency determines would be helpful in payment identification. This can include such items as account number, purchase order number, customer number, dates of service, service recipients, grant name, grant number, service address, event name, purpose, etc. The agencies can reference up to 30 characters in this field. Information in this field can be repeated on multiple payments.

Line Amount - The amount of payment made by the agency for the referenced invoice number and comments on this line.

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